Corporate Event Entertainment
It is important to set a budget before you begin planning any corporate event.
These corporate event budget tips will help.
The budget will usually be defined by the event’s goals. How important is this event to the company? Start with clearly defined objectives.
With the value of the event in mind, you can determine the amounts you can spend on:
- Corporate Entertainment
- Food and Drink
- A Venue
and support services such as:
- Audio visual
- Lighting
- Decorations
- Awards or prizes and
- other event related requirements.
You may find certain aspects of the event may cost more or less than you realized. When these expenses exceed the budget, ask if the expense is important to the event objectives. If it is, you may need to cut expenses in another area. It is important to maintain flexibility so your budget can be shifted or reevaluated.
Your corporate event budget will need to consider:
Fixed expenses: speaker and corporate entertainment fees, venue rentals and marketing. These expenses will not change according to event attendance.
Variable expenses: food, beverages, transportation. These expenses will fluctuate depending to how many guests attend the event.
Indirect expenses: staff hours, incidental supplies that may be needed.
Hidden expenses: these always seem to pop up, so leave some room in your budget for unexpected surprises. Often corporate event entertainers and speakers have travel expenses that are overlooked by event planners. It is important to request an all-inclusive fee when contracting speakers, presenters and entertainers. This will avoid surprises to your budget.
What if corporate entertainment costs are too high?
People remember two major components of a corporate event, the entertainment and the food. If the entertainment you want is more expensive than budgeted, it may be worth cutting back in some other areas to make up the difference. Quality is never cheap, and you need it where people will see and remember it!
Let our office help you find appropriate, quality corporate event entertainment. Contact us for a free, no obligation entertainment consultation. Having worked with some of the top corporate event entertainers, entertainment agencies and event planners in the business, we can help your event receive the ovations you deserve!
Looking for more corporate event budget tips? Check out Tom’s weekly program: The Savvy Event Planner Podcast. Each week Tom interviews event professionals and event service providers to help you plan and host amazing events.
Corporate Event Entertainment
Event entertainment plays a huge role in the way guests remember your function.
With the variety of entertainment available, selecting the right event entertainer is crucial to your success.
Here are some tips that can help you narrow the search.
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Decide how you want your guests to feel.
There are different reasons to have entertainment.
Do you want them active? Motivated? Educated?
Or do you want guests to feel relaxed? Laughing? Stress free?
Understanding the goal of your entertainment will narrow your focus.
If you have a wide age range, music may not be a good choice. Tastes in music vary widely and someone is bound to be unhappy by the selection and sound level.
Knowing your guests tastes helps narrow the focus.
After all, they are the ones who will be watching! A simple poll asking your guests if they would prefer music, comedy, dancing, variety arts, or acrobats, can yield great insight and provide a direction that can help you avoid searching for the wrong type of event entertainment.
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Watch Video Of Entertainers.
Does the comedian actually make you laugh? Does the band have you tapping your foot? You want reactions from your audience. If the video doesn’t create reaction from you, ask for more video, or look elsewhere. If you want results, and a good entertainer should be able to show them.
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When You Talk To An Event Entertainer:
Do they listen to your needs or try to sell you their show? You want an entertainer who is more concerned with your needs than one who is trying to convince you they are the act you want. A concerned entertainer will try to understand your goals and if they are not right, be willing to suggest other possibilities to help you achieve success.
Contact our office for a free, no-obligation corporate entertainment consultation. We’ll help you find event entertainment that will have your guests applauding your event planning efforts!
Corporate Event Entertainment
A Simple Corporate Event Planning Outline
To Make Your Event Planning Easier
When planning your corporate entertainment event, there are steps that can make the process easier.
1. Prioritize Your Needs: Outline the entire event, decide on the most important aspects and budget accordingly. Without a budget in place, costs can skyrocket when creating an event.
2. Set Goals: Break your outline into action steps based on priority. These may include setting the date, scheduling the caterer, speakers and entertainment, etc. Give each step a deadline. By tackling the event one step at a time, the overall task seems smaller and your goals will be within grasp.
3. Be Creative: Seek input from co-workers, family and friends. You may be surprised at the connections others have. These can often lead to good deals that save your company and make your job easier.
4. Have A Back-Up Plan: The old saying, “If something can go wrong, it probably will”, has the potential to ruin perfect plans. By planning backups, if the sound system explodes, you’ll know exactly what to do so things can run smoothly.
Don’t let corporate event planning scare you. Lists are your friends!
When it comes to entertaining your guests, contact our office for a no-obligation corporate entertainment consultation. Even if Tom’s act isn’t right for your event, we will be happy to help you connect with someone who can provide your event with the accolades it deserves.
Looking for more corporate entertainment ideas? Check out our blog.
Looking for the latest event planning ideas and information. Tom hosts the Savvy Event Planner Podcast and interviews event professionals every Monday. The podcast is available for free on iTunes. Check out and subscribe to the show at http://SavvyEventPodcast.com.
Corporate Event Entertainment
Every corporate event planner wants to create a successful event. Sometimes being bold with your decisions can create an event everyone will remember. Unfortunately, forgetting the golden rule of corporate event planning may cause people to remember it for the wrong reason!
Good event planning means keeping your guests’ preferences in mind. As you make decisions, you have to constantly ask yourself if the choice would be accepted by a majority of people.
At a recent event, the planner had coordinated with the caterer to provide a Salmon filet as the main entree. The event planner loved fish, and the caterer was known for their fresh fish, but both neglected the fact that not everyone eats fish. Salmon is an acquired taste. Had there been other choices, the Salmon would have been greeted with enthusiasm by guests. Unfortunately the only other dinner choice was a vegetarian dish of wheat pasta and seasonal squash. The meal didn’t offer much for special diet needs or people with a limited palate.
As a result, many of the plates were picked over, and much of the food was wasted. Guests departed earlier than desired as they wandered off in search of something to eat. The next day, the meal selection was the main topic of conversation. Not exactly what the event planner had hoped.
In this case, the caterer would have been wise to advise adding a chicken dish. Even though the event planner wanted to be bold and chicken is generic, almost everyone will eat chicken, which makes it a safe entree to serve. That simple change would have followed the golden rule of corporate event planning.
Keep Your Guests’ Preferences In Mind
And Make Them Your Number One Priority When Planning!
If you are looking for corporate entertainment for your event, contact our office to discuss your entertainment needs.
Corporate Event Entertainment
There are numerous types of corporate events that your business may host. Here we’ve listed twenty six types of events that are most common for businesses, corporations, associations and companies to host. We’ll also take a look at what all of these types of corporate events have in common.
Types of Corporate Events
- Awards banquets
- After Dinner programs
- Conventions
- Conferences
- Seminars
- Retreats
- Incentive Trips
- Annual Meetings
- Sales Meetings
- Sales Training
- Strategic Planning
- Product Launchs
- Trade Shows
- Board Meetings
- Client Appreciation Events
- Happy Hours
- Corporate Party
- Company Holiday Party
- Galas
- Mixers
- Shareholder Meetings
- Charity Functions
- Press Conferences
- VIP Events
- Golf Outings
- Company Picnics
So what do all of these corporate events have in common? They all bring people together, have a specific goal and represent your company.
Because they represent your company, you want guests and attendees to be relaxed, feel like a part of the team, function at their best and celebrate the occasion. That is where another commonality, yet an important part of the event equation comes into play.
Entertainment that is personalized to your event, people and goals with respect for your company is a highly specialized field of entertainment. When planning your next corporate event, contact our office for a free, no-obligation corporate entertainment consultation.
Corporate Event Entertainment
Here are some tips to help you avoid surprises to your budget that may be associated with hiring a corporate entertainer.
Travel Expenses:
Your entertainer has to get to the event. Unless they are local, you may need to budget for airfare, baggage fees, ground transportation and lodging. These costs will be are over and above the fee your entertainer earns, and add to your programming expense.
Some corporate entertainers like to quote an all-inclusive fee and take care of their own travel expenses. This can save you the headache of trying to schedule appropriate flights and arranging pickup and drop off at the airport.
If you have a block of rooms already booked at the host venue, you may be able to save by providing lodging. Talk to prospective entertainers before they quote you to arrange the best deal possible.
Equipment Rentals:
As the presenter, you will likely need to provide equipment for the program. This is especially true if your entertainer is flying in. Your venue may already be providing a stage, especially if you are hosting an awards banquet. If not, remember that staging, backdrops, lights, sound and audio/visual equipment may need to be rented. These are important aspects of the program that need to be in place for your show to be a success.
Make certain you receive a technical rider from any corporate entertainers you are considering so you can calculate the costs of any rentals into your budget.
Hospitality:
Your corporate entertainer needs to be taken care of too. An entertainer who is hungry, or thirsty, or shuffled around prior to the performance can’t be at their best when on stage. You’ll want to find out if there are any special needs or food requirements that may be required.
Will you be providing meals? Or a per diem meal allowance?
Don’t allow hospitality to surprise your budget! Get all the information up front so you can plan and budget your way to event success!
For a free corporate event consultation, contact our office to discuss your corporate entertainment needs!
Corporate Event Entertainment
SAVING YOUR CORPORATE EVENT BUDGET
Budgeting Do’s And Don’ts
With everyone watching the budget, here are some tips to help you save money without jeopardizing your event!
Places To Save:
Venues – Shop around to get the best deal on your venue. Often a venue manager will throw in some extras to entice your business and save your budget.
Decorations – Cutting back on decoration expenses is a great way to save. Explore options for making the venue look great while saving cash.
Food Services – Talk with your caterer about cost saving measures. For example, buffets are usually less expensive than full service meals.
The Bar – Open bars are nice, but to truly save a few dollars, cash bars are an option.
Don’t Skimp On:
Food Quality – Taste test caterers before you select one. Go for the best tasting food available to please your guests’ palates. Even if the caterer is more expensive, you may be able to cut back on options and services as mentioned earlier. Never skimp on food quality!
Corporate Entertainment – The corporate entertainer you hire will make or break your evening. If you want your event to be fun, exciting and memorable, now is not the time to pinch your pennies. Set a per person budget for corporate entertainment, then seek out entertainment that will meet your event goals and be appropriate for your guests.
Follow these do’s and don’ts, and have a wonderful corporate event.
Contact our office for a no-obligation event consultation. We have worked with some of the best corporate entertainers and event providers in the business. We’ll be happy to help you create the perfect event for your company and guests!
Corporate Event Entertainment
HOW CAN YOU MAKE FUN CORPORATE EVENTS?
What Is Fun? Everyone wants to have fun, but since everyone enjoys different things, how can you make sure your guests have fun at your next corporate event?
What makes things fun?
First you have to realize there is a difference between FUN and HAPPY. You could be HAPPY eating a great meal, but that doesn’t mean it’s FUN. You could be HAPPY that the doctor told you you are healthy, again, that doesn’t make it FUN.
One thing is certain though, when people have FUN, they’re usually HAPPY.
So how can you make your CORPORATE EVENTS FUN?
First, let’s start by looking at the definition of FUN…
As a Noun, FUN means: Enjoyment, Amusement, or Lighthearted Pleasure.
As an Adjective, FUN means: Amusing, Entertaining, or Enjoyable.
The Merriam-Webster dictionary describes fun as: what provides amusement or enjoyment; specifically : playful often boisterous action or speech
And the Urban dictionary describes fun in the words of SpongeBob – F is for Friends who do stuff together! U – is for you and me! and N is for anywhere and anytime…
So to create fun – you should start with friends. How can you create a feeling of friendship among people in your company, or event guests from around the globe? You’ll need to establish a sense of camaraderie. A good corporate entertainer can help create a shared audience atmosphere, which develops the proper atmosphere for fun.
Amusement and amusing where used in all of the reference definitions. People love to be amused, to laugh – to have fun!
So when you want your guests to have fun – think laughs – think comedy – think corporate entertainment by Tom Crowl.
Tom will have your guests involved, laughing and leaving with incredible memories that achieve the accolades you deserve.
For more information, contact our office for a no-obligation corporate entertainment consultation.
Corporate Event Entertainment
Corporate Entertainment In Washington DC
Searching to find the perfect location to hold your your next corporate entertainment event? The Nation’s Capital – Washington DC offers incredible history and a myriad of possibilities for adventure. From the Smithsonian Institute to the halls of power, the District of Columbia would provide your attendees with a fantastic experience.
Filled with great convention hotels, like the Hyatt, located right next to the Capitol, your guests will be enthralled with the history and power of Washington DC.
When it comes to planning Washington DC corporate entertainment for your event, put your guests in a great mood with the power of laughter!
Corporate entertainer Tom Crowl is a neighbor of Washington DC. That means you can save on travel while providing your group with a proven national corporate comedian. Tom not only personalizes his act to your theme, message and guests, but ties in the District of Columbia to present a totally unique, targeted corporate entertainment program.
Tom has entertained the National Association of Postal Supervisors and countless companies holding their important corporate events in DC.
” … an uproariously funny ending … a very entertaining evening. ”
Ray M.
National Association of Postal Supervisors
If you need corporate entertainment for a convention, seminar, awards banquet, after dinner program, company holiday party or any other corporate event, contact our office for a free Washington DC corporate entertainment consultation.
Corporate Event Entertainment
Corporate entertainment plays an important role in company events. Quality entertainment that fits your group and matches your message will help you achieve your event goals. These tips can help you plan and elevate your corporate entertainment to the next level!
As an event planner, you’ve heard the complaints…
- The music was too loud…
- Can’t they play anything else?
- The corporate comedian was offensive…
- A magician? The one at my kid’s birthday party was better…
- I saw a juggler do the same thing on a street corner…
Your guests expect the best – and you want to deliver, so how can you elevate your corporate entertainment to the next level?
Make it all about your guests!
Hire a corporate entertainer that will take the time to learn about your company, your products and services, and your guests. When your entertainer hits the stage with a show that relates to your people – the evening comes together.
Tom Crowl is a corporate comedian and ventriloquist based outside of Washington DC in Maryland. His program has entertained corporate audiences throughout the United States. Having worked with some of the best corporate entertainers, event planners, speakers bureaus and corporate entertainment agencies in the business, he can help you locate the right provider for your needs.
To discuss your event, contact our office today for a corporate entertainment consultation. If we aren’t the right act for you, we will put you in touch with someone who can make your evening incredible!
Let us help make your
Washington DC Corporate Entertainment
event a successful one.
When it comes to entertaining your guests, contact our office for a no-obligation 
There are numerous types of corporate events that your business may host. Here we’ve listed twenty six types of events that are most common for businesses, corporations, associations and companies to host. We’ll also take a look at what all of these types of corporate events have in common.
Equipment Rentals:
