Your Corporate Entertainment Budget

Your Corporate Entertainment Budget

Let's talk about your entertainment budget.

I received an interesting inquiry the other day. The company was having a sit down meal for 375 – 400 people.

This event was to be held at a high end establishment in a major city.

We discussed the event, their audience, their goals and needs.

Then I asked the question …

What is your entertainment budget?

The event planner went silent, then asked me, well what do you charge?

I explained that each event is different.

I would need to check flights, rooms, ground transportation, and my schedule, before I could work up a quote.

If their budget was sufficient, I have no problem doing that.

If their budget wasn't large enough, I could make other recommendations and save us both time.

The planner told me she was not authorized to reveal her budget. Her employer was afraid someone would jack up their price and charge them the entire amount.

If you need a car and have the budget for a Honda, you would not walk into a Lamborghini dealership and look around. You couldn't afford it and it would be a waste of the dealer's and your time.

Corporate entertainment acts range from the inexpensive to the ultra high end. No two acts are the same. Different experience, different skills, different abilities.

I told the planner this, and she relented. They had an entertainment budget of: $500 available.

I can't recommend an act in that price range. I wouldn't be sure of the quality. Instead I recommended they contact an event professional in their area for assistance.

The amount certainly wouldn't cover my travel costs to their event.

This revelation saved us both time. And time is valuable.

They could continue their search for an act and I could continue serving my clients.

When I decided to write about this encounter, I did some checking. The venue where they were holding their event was high end.

They would be having a cocktail hour. For one hors d'oeuvres alone, they would be paying $2,160 or $5.40 per person.

A second hors d'oeuvers serving would be $5.80 per person.

The open bar for their event would cost around $32.50 per person.

Their dinner entree was listed as $38.00 per plate.

So the company's per person meal expense would be at least $81.70. I am sure they were having more than 2 hors d'oeuvers and I didn't add in dessert, gratuities, taxes and if any, room costs.

Their entire entertainment budget was only $1.25 per person.

Do you see the problem?

The entertainment was to follow the meal.

It would consume almost an hour of their event time. (As long as the sit down portion of their meal.)

It would be the last impression of the company's event.

And they were trying to save money on the one thing that can save their evening.

“He is incredible to work with and does a wonderful job
personalizing his routine to fit the need of the client!”

Shanna B.  Oxy Permian, Midland, TX

“He was so entertaining, my employees are still stopping by my office today, the Monday after our Saturday event, and telling me how great the entertainer Tom Crowl was. Thanks again Tom.”

Karen F.  Jerr-Dan Corporation, PA.

“Thank you so much – EVERYONE was raving about how great you were…”

Megan S.  Lancashire Hall

“He was great!  Going to be hard to beat next year.”

Steve O.  Cumming County Feeders Association
I've been to high end meals where the food does not turn out as expected. Maybe things run over and the food sat in the warmer too long.

Dried out chicken or meat changes the desired effect on your guests.

And it happens.

When or if it happens, do you want to follow it with cheap entertainment?

A $500 act may be good for a fair or civic group, but when you are trying to impress your guests, you should invest in your corporate entertainment.

I am not the right act for every event, but I still want you to succeed.

Your success means that one day you may hold an event where I would be the right corporate entertainer to entertain your guests.

So if you are holding an event, reach out to me. Let's talk.

If I'm not a good fit, I will do my best to point you in the direction of someone who can help.

Thanks for reading this and I wish you an amazing event!

Start the conversation about your event.

All information remains confidential. I'd love an opportunity to help you shine!

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Holiday Party Entertainment Ideas For Work

Holiday Party Entertainment Ideas For Work

Top 5 Holiday Party Entertainment Ideas For Work

A work Christmas party is a great way to allow your co-workers to relax and have fun. The party is a way to show exactly how much your firm appreciates all their hard work. Plus it makes the holiday season a bit more festive.

Planning a work Christmas party is a big job. But you have a major advantage over other types of corporate entertainment events. At holiday parties, everyone wants to have fun. So your job as the planner is to create a positive atmosphere. When the guests have a great time the event is remembered as a success.

And the biggest secret
to a successful holiday party
is to find the right entertainment!

Sure, you need great food and drink. But the entertainment for Christmas parties is what makes the event memorable.

Chances are you have a wide age range of employees. It can be difficult to appeal to everyone. That is why we put together this list of 5 holiday party entertainment ideas. Chances are good, one of these suggestions will be an answer your employees will love:

 

1. VENTRILOQUIST

Tom with AGT Ventriloquist Darci Lynne

Seriously? Of course.

First, you have the age range issue solved:
Older employees will remember the days of Edgar Bergen & Charlie McCarthy, Paul Winchell, Senor Wences or Shari Lewis & Lambchop.

Younger employees (and some older) may be fans of Jeff Dunham, Terry Fator, Paul Zerdin or the young America's Got Talent ventriloquist Darci Lynne.

Second, you have something unique. There are only a handful of professional ventriloquists in the United States. Ventriloquism isn't a performance you often witness live.

Third, you have comedy. People love to laugh. A ventriloquist provides a mixture of comedy and visual appeal that a stand up comedian can't. Tom even personalizes his programs to create a unique show specific to your company.

… never failed to include the audience in every aspect of his show. By doing so, Tom Crowl created a fun and comfortable atmosphere for everyone.

– Abbi Murray – The Courier

So if you want to give your party a comedy boost a comedy ventriloquist is the way to go!

 

2. OUR COMPANY'S GOT TALENT

Let your employees shine. Although many prefer to relax during the holiday season, others enjoy the spotlight. If your office has talent, why not showcase it? Set up a few “judges” from your management team and do a take-off on AGT. Cash or gift card prizes and a bonus gift for everyone who participates can fuel memorable fun.

One note for this type of program though. While it can save your entertainment budget, there can be pitfalls. Acts that run too long, or a string of so-so acts can bring down the room's energy.

If you decide to try this type of holiday party entertainment, we suggest hiring a professional emcee. They help to coordinate the “acts” and keep the program moving. Plus a skilled emcee can gauge the energy of the room and save the show if things start to go south. While your co-worker may be funny and popular, the emcee spot is best left to someone with more experience.

 

3. SO YOU THINK YOU CAN DANCE

Another fun holiday party idea for work is the dance competition. Let your guests show off their mad skills as the crowd cheers them on.

This event can be a feature if your holiday party uses a DJ or band.

No doubt you've been to a party where people complained about sound levels or types of music played. The dance competition gives everyone something to focus on and enjoy. Who wouldn't want to see their co-workers cut a rug!

 

4. MAGICIAN

Adults love to be amazed when the magic is good. Finding the right magician for your holiday party helps to create a relaxed feeling.

Plus magic offers a lot of flexibility. For large events, an illusionist can fill your stage. For smaller events, a stand up magician can wow the crowd. Magic even lends itself to roving atmosphere entertainment. Nothing is more amazing than a trick performed in your own hands.

Looking for a magician? Contact: Mike Rose!

 

5. CASINO ROYALE

A bit of gambling can be fun too. And it is legal when money isn't changing hands. Give your employees chips and let them play some Poker, Blackjack or Roulette.

The mingling atmosphere of gaming offers a chance to socialize. Plus, at the end of the evening allow your employees to donate their chips to charity. Spreading the season of giving, helping others and creating goodwill for your company.

Give these corporate party entertainment ideas a try. You'll find your employees laughing, relaxing and bonding in the true spirit of the holiday season.

 

If we can be of any help with your holiday party entertainment, contact our office now!

When Hiring a Corporate Entertainer

When Hiring a Corporate Entertainer

Hiring a corporate entertainer?

There’s a lot to think about. After all, you want the best possible entertainer to ensure your guests stay engaged, focused, and happy with the entertainment, but it can be tough to decide if you’re going to get that by just simply reading a website. Before you sign any contracts, you may want to take the following tips into account.

One of the first things you should do before you select the right corporate entertainer to meet your needs is take a look at a few different videos. Many corporate entertainers post videos on their sites or on sites like YouTube so people can get a feel for their style and what they’re capable of. These videos are a great way to see if an entertainer’s style is going to meet your needs.

Second, and you may want to do this while you’re actually watching the video, make certain the entertainer you’re thinking about hiring actually has some experience in the corporate setting. A comedian, for example, may be hilarious in a night club, but can they hack it in front of your staff members and still keep things funny?

Finally, make certain the entertainer you’re considering can offer you a personalized show.

You want someone who can literally customize the show to meet your needs, adding in special keywords or even the names of staff members to help your guests truly connect with the event. The last thing you want at your next event is generic entertainment your guests could see by sitting at home in front of the television. Selecting someone who will customize the show just for you ensures that you get a one-of-a-kind show your guests simply can’t see anywhere else.

As you work through your list of potential entertainers, make certain they offer a no obligation consultation call to help you determine if they’re the act to meet your needs. Don’t sign a contract until you've actually spoken with your potential act!

For more information on hiring corporate entertainers, contact our office.

Corporate Event Planning Concepts – How To Avoid Ruining Your Event

Corporate Event Planning Concepts – How To Avoid Ruining Your Event

Corporate Event Planning Concepts
To Save Your Event From Ruin

You spend the time to find a great corporate entertainer. They are highly recommended, their video is incredible and you've gotten rave recommendations from their past clients.  You just know your guests will love them too!

But things don't go as planned.  The entertainer doesn't click with your guests. People aren't paying and some are even walking out the door.  You've paid a lot of money and the act totally bombed.

WHY?

Entertainment MUST be framed properly or it WILL fail.

Event planners often place their event entertainers in a no-win situation.  It is important to understand exactly what your entertainment needs to succeed.  Let us give you some examples:

Audiences need to be close to feel like they are part of the experience. Often event planners will place a dance floor in front of the stage, or leave a wide gap between the stage and the tables.  When that happens the entertainer and guests are unable to form a connection.  So keep tables and chairs close to the stage!

Guests need to be able to see the stage. If they can't, they won't pay attention.  If your room has columns, plan the seating so everyone has a clear view of the stage.  Don't allow the centerpieces to obstruct site lines either!

Plan for a sound system that is designed to handle the room and your guest capacity. Nothing is worse than trying to understand muffled ceiling speakers. If your entertainment can't be heard, you've wasted your budget.

Put Your Entertainment On Immediately After Dinner.

The evening is about your guests!  Once the CEO has spoken, or the awards are presented, phones come out to check emails, people realize the babysitter is on the clock, and they begin thinking about other things. Suddenly your group starts to unravel. Now let's bring the entertainer into this environment and expect them to succeed. It could happen, but the odds are not in their favor.

When your entertainment hits the stage immediately following dinner, the energy in the room rises.  People are laughing, having fun and by the time the show is over, they eagerly anticipate the awards and speeches.  Everything seems to move faster when your guests in a great mood.

So how do you want people to remember your event? As a fun time, or a time drag? Follow this advice and make your next corporate event one they will remember!

When planning your next corporate event, contact our office for a free, no-obligation consultation. We will help you find corporate entertainment that your guests will love!

For More Corporate Event Planning Concepts, Tips and Ideas, check out the suggested articles below:

Corporate Event Branding Impact The Event Logo Contest

Corporate Event Branding Impact The Event Logo Contest

As a corporate event planner, it is important to make your event stand out. Building buzz will get people in the door, so creating excitement around your event needs to be considered at every phase of planning.

A couple of years ago, one corporate event planner was putting together a parking lot picnic with a summer beach theme. She wanted a uniform look and needed an event logo to brand the party. Instead of going to a designer, she decided to announce the event by launching a company wide logo contest. Even the outer offices were invited to participate.

News quickly spread as employees shared the contest with the most artistic and original thinkers on the staff. Dozens of logos were submitted and the IT department created a web page where everyone could vote for their favorites. Within a few days, everyone knew about the picnic and everyone was looking forward to it.

The winning logo was selected and the promotional product vendor provided a special silk screened gift for the contest winner.

Talk about Corporate Event Branding Impact!

The contest allowed employees to be creative. Everyone had fun with the process. And the entire company knew about the upcoming event.

Keep checking this site for more corporate entertainment event tips!

How To Create A Unique Corporate Event

How To Create A Unique Corporate Event

How To Create A Unique Corporate Event

When you attend a corporate event, chances are you will notice some common features that are shared by almost every one.

These Common Traits Include:

Mingling – Happy Hours or Cocktails that give guests a chance to arrive and unwind.

Addresses By Management – from a simple welcome to a pivotal speech.

Incentives and Recognition – Awards, certificates or simply thanking people.

and

Rewards – these can include corporate entertainment, gifts or bonuses.

So if almost every corporate event has these features in common, the question becomes, how to make your event different and memorable.

Content Is The Key!

During planning, make certain every phase of the event will reinforce your content and message. Then find a distinctive approach to style these components so they enhance instead of detract from the overall message and theme.

Instead of networking Happy Hours, turn the activity into team building games. Incorporate social media like twitter and LinkedIn to create ways for guests to connect and grow their circles.

Anyone who addresses the guests should be kept informed and on topic as your event draws closer. By using audio, video and interactivity your speakers can bridge the audience gap and offer information in a more exciting manner, while building personal connections with the audience.

Acknowledgements and awards should be limited to highlight achievements within the content focus. This helps you to avoid long speeches or sending mixed messages that can ruin the flow of your event.

Rewards, including corporate entertainment, should be tailored to emphasize your content too. Find a corporate entertainer that can easily adapt to your message and audience. This makes the event fun, while offering a unique perspective to help reinforce your message and theme.

Focusing on your content allows you to make the “conventional” aspects “exceptional” aspects, creating a truly unique corporate event.